Annual General Meeting and International Conference

Annual General Meeting and International Conference

Annual General Meeting and International Conference

Conference Venue

The International Conference of Young Scientists, from 6-8 June, will be held at the Marriott hotel in the centre of Kigali

Pre-AGM workshops on 4-5 June will be held on the campus of Carnegie Mellon University Africa. More information on workshop locations will be provided before the meetings.

Participation is open to invited, registered participants; Registration links can be found here: Home – 2023 Annual General Meeting and International Conference (


Most of the GYA Members, the EC and the Office staff will be staying at one of the following two hotels:

We are sorry but no new co-funding applications are accepted for 2023. All available funds have been allotted.

Please contact the GYA Office () if you would like to have further recommendations for accommodation near the event venue.


Nationals of all countries receive visa on arrival (valid for at least 30 days) at Kigali International Airport and all land borders, without prior application. You can also apply online beforehand through the Rwandan governmental service portal IremboGov, so that everything is set for your visit. If you do that you wont have to queue as much at the airport. Note however, that the processing time of an online visa is around 7 days and that a VISA or MasterCard is required for payment.

We recommend you to apply for a conference visa. If you plan to combine the AGM with an extended vacation, a holiday visa might be the better option. For both visa types the only document required during online application is a copy of your passport‘s biodata page. However, an evidence that you have sufficient funds to cover the costs of your stay (e.g. return ticket, hotel reservation) may be requested online or at the entry point.

The fee for both the conference and the holiday visa is 50 USD (on arrival and online likewise). For citizens of a number of countries (including African Union, Common Wealth, La francophonie and East African Community) Rwanda waives the visa fee. If you are granted travel co-funding (information will follow) by the GYA, you can include visa fees in your reimbursement request.

Country-specific visa information can be found on the website of the Rwanda Directorate General of Immigration and Emigration: A detailed ‘How to’ for the online visa application is available here.

Feel free to contact Sandra at the GYA Office if you have any questions concerning visa: .

The GYA Office will provide you with a personalised invitation letter after you registered for the GYA AGM and International Conference of Young Scientists. Please present this letter to the Rwandan officials if asked about the reason for your stay.


The WHO advises to vaccinate against hepatitis A, hepatitis B, typhoid, cholera, rabies, meningitis and tetanus before visiting Rwanda.

Furthermore, vaccination against yellow fever is required if you arrive from a country where yellow fever is endemic or where there is an active yellow fever outbreak. Even if that doesn’t apply to you, do check you home country’s re-entry requirements for travellers coming from Rwanda – some countries might require a yellow fever vaccination.

Do consider that Malaria is endemic in Rwanda. Antimalarials are the best protection against infection. Be sure to use mosquito repellents as a second barrier against the disease. Please check your local information on travelling to Rwanda.

A covid-19 vaccination or test is not required when entering Rwanda (as of 12 January 2022, latest information here). Face masks are no longer mandatory, but their use is encouraged in public indoor settings.

Traveling in Rwanda

The 2023 AGM host country, Rwanda, is known as ’The Land of a Thousand Hills’ and features stunning scenery and warm and friendly people. Kigali is located roughly in the center of the country and has a growing reputation in the region for safety, security, reasonable air access, and excellent accommodation facilities.

Find out more about the host country here

See the AGM Tickers for more Rwanda travel information.