Annual General Meeting and International Conference

Annual General Meeting and International Conference

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Annual General Meeting and International Conference

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Visas for India

India issues various visas. The correct visa type is the e-conference visa, if you are a passport holder of a country eligible for an e-visa. Participants from most countries can apply for such a visa. Processing times are fairly quick.
If you need to apply for a visa at a consulate, it is advisable to start the process as soon as possible.
If you can apply for an eVisa online, then please see all relevant information here:

Application, costs, instructions.

Countries authorised to apply for an eVisa:

Click the following link, then follow the marked link as seen in the screenshot.

 

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Costs per country for the eVisa:
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Instructions to apply for an eVisa:

The link below provides an in-depth set of instructions to complete the application. Please refer to the screenshot  what link to chose.

 

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Required documents for the application of an e-conference visa

Scanned bio page of the passport showing the photograph and details

  • Prepare to upload a recent front facing photograph with white background and photo page of passport containing personal details like name, date of birth, nationality, expiry date etc. The application is liable to be rejected if the uploaded documents and photograph are not clear / as per specification 

Invitation from organizer, which applicant may seek from this organiser.

Political clearance from Ministry of External Affairs

Event clearance from Ministry of Home Affairs

Things to consider

When applying online, do so at a minimum of 4 days in advance of the date of arrival.

E-visa fee is country specific. Bank transaction charges of 2.5% will be charged additionally. The fee must be paid at least 4 days before the expected date of travel otherwise application will not be processed.

Applicant should carry a copy of the visa issued with him/her at the time of travel. Please confirm that status is shown as ‘GRANTED’ on this website prior to your journey. Applicants can track the status of their application online by clicking VisaStatus.

You must travel on the passport which you have applied for eVisa. Entry will be allowed into India on the new passport even if visa was on the old passport, however in such cases a traveler must carry the old passport on which visa was issued.

Traveling to Hyderabad, India​

Find information about traveling to IIT Hyderabad on the website of the Local Organising Committee here:

GYA-AGM'25 - Venue

Further notes for visa application

All documents including business cards, Invitation letters etc. must be in English language, failing which the application would be liable for rejection. The entire process may take 10 to 15 minutes to complete the application and make the payment.

Digital photograph: 

  • JPEG-format between 10KB and 1MB in size
  • equal height and width
  • photo should present full face, front view, eyes open and without spectacles
  • center head within frame and present full head from top of hair to bottom of chin
  • background should be plain light colored or white background
  • no shadows on the face or on the background
  • without borders

Scanned bio page of the passport:

  • PDF-format
  • size between 10 KB and 300 KB